Who we are

S.C. CodeVault SRL, a Romanian online education business, gathers and processes your personal information in accordance with this privacy policy and in compliance with the relevant data protection Regulation and laws. This policy provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

code-vault.net is hosted and administered under Romanian jurisdiction. As such, Romanian and EU laws apply. We aim to comply with the General Data Protection Regulation (GDPR).

Information we collect

S.C. CodeVault SRL processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our services. We will never collect any unnecessary personal data from you.

This data includes your name, username, personal identification number, address and email address.

How we use your personal data

When registering an account

When creating an account on the website we collect your username and email as a means of contacting for

When purchasing anything from our shop

When purchasing an item from our shop you will be requested to share your personal identification number, address, first name and last name. This is done for billing and statistical purposes, and some of the information is shared with our payment processors (Stripe Inc. and Paypal Inc.) and invoice management systems (S.C. Intelligent IT S.R.L).

Your rights

You have various rights under data protection laws which you can exercise by contacting us. The way to do this is by email to privacy@code-vault.net.

Request access to your data. This allows you to receive a copy of the data that we hold about you and to check that we are lawfully processing it.

Request correction of the data that we hold about you. This allows you to correct any inaccurate or incomplete information that we hold about you.

Request erasure of your data. This allows you to ask us to delete or remove data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your data where you have exercised your right to object to processing (see below).

Object to processing of your data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your data for direct marketing purposes, research or statistical purposes.

Request restriction of processing of your data. This allows you to ask us to suspend the processing of data about you, for example if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your data to another party.

Privacy law is often complicated and whether these rights are available to you sometimes depends on the types of data we are handling, as well as why we are handling it. If you would like to exercise any of these rights, please contact us privacy@code-vault.net. You always have the right to lodge a complaint with us or the competent supervisory authority for data protection issues in Romania.

Sharing and disclosing your personal information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. S.C. CodeVault SRL, uses third-parties to provide services and business functions as follows:

• Business partners or others who are a part of providing your services or operating our business.
• Other organisations and businesses who provide services to us such as debt recovery agencies, back up and server hosting providers, IT software and maintenance providers, document storage providers and suppliers of other back office functions.

Safeguard measures

S.C. CodeVault SRL, takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including:

• Unique and generated passwords on accounts with access to personal data
• Hard copies of documents, where needed, are stored in lockable offices.

Whilst all reasonable efforts have been made to protect your personal data you acknowledge that we cannot fully guarantee the security of all personal data so if you have any specific concerns please contact us at privacy@code-vault.net

How long we keep your data

S.C. CodeVault SRL, only ever retains personal information for as long as is necessary. Our decision to keep personal information will be based on legal requirements.

We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal or accounting requirements.

To determine the appropriate retention period for the personal information we hold, we consider the amount, nature and sensitivity of the personal information, the risk of harm from unauthorised use or disclosure of your personal information, the reasons why we handle your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances (such as for analysis purposes) we may anonymise your personal data so that it can no longer be associated with you for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

Lodging a complaint

S.C. CodeVault SRL, only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with us or the competent supervisory authority for data protection issues in Romania.

Changes to this policy

When any changes are made to our privacy policy in the future, you will be notified either through the website or by email.